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Vendor Registration
Email: vegfestvendor@gmail.com
FREQUENTLY ASKED QUESTIONS
MidWest Soul Vegfest
FAQs for Vendors
Please remember this is an all-vegan, cruelty-free festival, so we ask that you refrain from eating non-vegan foods while working in your booth. We want to promote a compassionate way of life, and nothing defeats this ideal quite like seeing a vendor eating or otherwise using animal products. (And, naturally, no fur caps or jackets!) Thank you for your cooperation
Where will VegFest 2023 be located, and how do I get there?
The festival will be held at the Swope Park Pavilion/ Band Stand . East Meyer Boulevard and Swope Parkway
These links will help you find this landmark location.
(Note: curbside parking available
Is there a map of the festival grounds, so I can see where everything is, including my booth?
Yes, we will have a complete map of the event layout, including vendor booths, Information booth, aid station, restrooms, and more. Stay tuned!
What are the event hours of operation?
Festival hours are 11:00 am to 5:00 pm.
When can I set up my booth?
Vendor set-up begins at 8:30 am and ends at 10:30 am. All booths must be set up by 10:30 am. Please do not arrive earlier than 8:00 am. We cannot block streets, and vendors arriving prior to this time will impede street traffic while waiting to unload at 8:30 am.
How will I unload and reload my belongings, and where do I park?
Volunteers will be available to assist you with loading and unloading items from your vehicle.
No parking on grass
What about tents?
Vendors are responsible for bringing their own tents, if they wish to use one. Please be sure yours is no larger than 10' x 10'. For safety, all tents must be staked to the ground
How big is my booth space?
Booth spots are the standard 10' x 10' (unless you purchased a 10' x 20' space), with a few additional feet behind for storing supplies. We will give you as much extra space as possible, but please plan to stay as close to this measurement as you can. We have over 40 vendors,so it is important for everyone to stay within their designated space. We are making an effort to maintain a distance between vendor booths and are working on providing a physical barrier to avoid visitors cutting in between vendors.
Do I need to (or can I) bring tables?
We will provide one 8' table and two chairs for each booth. You may bring additional tables if needed, but please do not exceed your booth space, and be sure to put identification on your table(s). We don't want to accidentally pack up your table(s) at the end.
Do I provide my own signage?
Yes, you are responsible for and may bring whatever signage you like, as long as it does not interfere with the booths around you. If you have a sign or banner outside your tent on the grass, so please post your menu in a very visible location and update as you sell out of items.
Will vendors have access to water and ice?
While there is drinking water the Pavilion this year, food vendors will be allowed access to this area. Space is too limited for so many vendors to use the Pavilion water supply. We encourage all food vendors to bring as much of their own water as possible, however. Keep in mind, if you are preparing food onsite or serving open food, you will need water for hand-washing and dish-washing. If you are a food vendor who are preparing food at the event, please Contact KC Health department for food permit 816-513-6008
Will you have recycling and composting at the event?
Yes, please use compostable materials. Trash will be provided by city’s Services and we are excited that this event focuses on being a waste free event- please use recycling bin for your needs . KC compost disposal will supply us with compost bags.
What if I have oil disposal needs?
We do not have provisions for hot oil disposal, so any vendors doing deep fat frying will be responsible for their own oil disposal. We cannot stress this enough: Please do NOT put oil in trash bins. Please be considerate of others and of the beautiful park grounds.
Can I bring my dog?
You can, but be sure to bring water and waste bags. (We will have some water bowls and bags available, should anyone forget to bring their own, but we strongly encourage individual responsibility.) Pets are not allowed in food booths. Health regulations prohibit animals (other than certified service animals) from areas around food preparation. If you do choose to bring your dog, be sure to pick up any waste, and never leave them in the car.
What about payment options?
You are welcome to allow cash and card, or card only. If you are only accepting cash, you may lose out on customers as the pandemic has caused a lot of businesses to limit cash transactions or go card only (example: Busch Stadium) and consumers might be used to only carrying cards. If you decide to only collect cash as a form of payment, please post a large sign saying so that can be viewed by people at the back of your line.